May 25, 2023

Retrospective Discounts

Management of retrospective discounts through Business Central

Microsoft’s Dynamics 365 Business Central software is a comprehensive enterprise resource planning (ERP) solution that can help wholesalers streamline their operations, including managing retros (also known as rebates or retrospective discounts). Here’s how Dynamics 365 Business Central can assist with managing retros for wholesalers

  • Data Management: Business Central enables wholesalers to store and manage large volumes of data related to purchases, sales, and customer transactions. This data forms the basis for calculating retrospectives accurately.
  • Vendor Management: Wholesalers often have agreements with vendors that include retrospective discounts based on various criteria such as purchase volume or product categories. Business Central allows you to maintain vendor records and track the terms and conditions of these agreements.

  • Purchase and Sales Orders: By using Business Central, wholesalers can create purchase and sales orders in a centralized system. These orders can be linked to specific vendors and customers, ensuring that retrospective discounts are applied correctly based on the agreed terms.

  • Automatic Calculation: Business Central can automate the calculation of retrospective discounts based on predefined rules. The system can analyze purchase history, sales data, and other relevant factors to determine the eligible retrospective amounts.

  • Tracking and Reporting: Business Central provides robust tracking and reporting capabilities. Wholesalers can generate reports that summarize retrospective calculations, including details such as vendor-specific retros, total retrospective amounts, and any outstanding retros that are due.

  • Accruals and Payments: Dynamics 365 Business Central allows wholesalers to manage retrospectives as accruals, tracking the amount owed to vendors or by customers. The system can generate reminders or notifications for payment settlement based on the agreed terms.

  • Integration with Financials: Business Central integrates with financial management modules, enabling seamless recording of retrospective amounts in the general ledger. This integration ensures accurate financial reporting and visibility into the impact of retrospectives on overall profitability.

  • Audit Trail and Compliance: Business Central maintains a comprehensive audit trail of retrospective transactions, providing a transparent record of all activities. This feature helps wholesalers meet regulatory requirements and supports internal auditing processes.

  • Workflow Automation: Wholesalers can leverage the workflow automation capabilities of Business Central to streamline the retrospective management process. For example, the system can automate approval workflows for retrospective agreements, ensuring timely processing and reducing manual effort.
  • Scalability and Flexibility: Business Central is a scalable solution that can adapt to the evolving needs of wholesalers. As the business grows or the retrospective processes become more complex, the system can accommodate changes and additional requirements.

By utilizing Dynamics 365 Business Central, wholesalers can efficiently manage retrospectives, improve accuracy in calculations, reduce manual effort, enhance compliance, and gain better visibility into their financials.

Get in touch to find out more about our specialised ERP software solution for managing retros or to book a demo

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